Election (Sample)
The Berkshire Ridge Condominium Association, Inc.
c/o mem Property Management
65 Challenger Road, #320
Ridgefield Park, NJ 076605
Re: First Annual Meeting Notice
Dear Resident,
The Annual Meeting / Election of Board Members has been scheduled for Monday, July 8, 2024 @ 7:30 PM to be held in person at the Clubhouse. Pursuant to the Governing Documents, the purpose of the meeting shall be to conduct an election for four (4) Board Members for an ensuing Two (2) year term. The responsibility of a Board Member is to vote, on behalf of the Association, on issues relating to the governance, business, and communal aspects of the association. These responsibilities are not to be taken lightly as your Association will rely upon your decisions to be in the best interest of the Association.
**Please be advised that nominations and bio’s need to be returned to Management by May 27th, 2024. **
Interested unit owners are encouraged to participate in the management of our Association by completing the
enclosed “Nomination Form” and returning it to 65 Challenger Road, #320, Ridgefield Park NJ 07660
Unit owners who are not in good standing are not permitted to vote in Board elections or in matters pertaining to
amendments to the Association’s By-Laws, Master Deed or Declaration or questions put before the membership. An
owner in arrears is not in good standing, unless that owner is current on an Association-approved payment plan, or
has formally put the Association on notice of a disputed charge by filing suit or demanding ADR in writing. If you
would like to vote, you must rectify your standing within five business days prior to any election date or other voting
date.
Should you have any questions, please contact your Property Manager
Sincerely,
Martin H. Laderman
Cc: The Berkshire Ridge Condominium Association, Inc.
Board of Directors
The current Board would like to extend to you the opportunity to run for election to the Board and I would
like to take the time to reiterate the responsibility and time commitment of a board member.
The Board of Directors, which plays a very important part in the future of our community, is made up of
volunteers who serve without any compensation from the Association. As you know, the Association has
many important functions, including maintenance of common areas and landscaping, budgeting for
current and future expenses, communicating with owners, and managing and collecting assessments.
The responsibility of a Board Member is to vote on behalf of the Association, on issues relating to the
governance, business, and communal aspects of the association. These responsibilities are not to be taken
lightly as your Association will rely upon your decisions to be in the best interest of all 218 units of the
Association. As a board member, you will be expected to participate in regularly scheduled monthly
meetings as well as unscheduled “Special Meetings” to discuss important topics pertaining to the
community. While attending these meetings, you will become privy to confidential information pertaining
to the Association and its membership. This information is to be kept confidential and all members
elected to the board will be required to sign a confidentiality agreement. Again, this is a very heavy time
commitment and candidates must make themselves available to attend these meetings in person. Board
members are NOT permitted to miss more than 3 meetings in a calendar year.
The Association shall disqualify a person from a nomination as a candidate for not being a member of the
Association at the time of the nomination; or at such time as the Association learns the member is not a
member. The Association may also disqualify a candidate:
- If another person who holds a joint ownership in the same separate interest parcel and the
other person is nominated or currently serving on the board. - If that person has been a member for less than one year.
- If the person is not current in the payment of regular or special assessments, unless:
a. The person has entered a payment plan to repay the assessments - If the person is currently in violation of the Association’s Governing Documents
Once elected, a director shall also be required to remain current in the payment of regular and special
assessments; and, not suspended due to violations of the Association’s Governing Documents.
Should you have any questions, please contact your Property Manager by logging onto your personal
portal at www.memproperty.com
Sincerely,
The Berkshire Ridge Condominium Association, Inc.
Board of Directors
(SAMPLE) OFFICIAL NOMINATION FORM (SAMPLE)
I/We, ____________________ being the owner(s) of Unit:, Street:__________________________,
at Berkshire Ridge and being a member in good standing, under the provisions of the Master
Deed and By-Laws, do hereby express an interest to serve as a Board Member.
Signature of Unit Owner Date
Below is the mandatory criteria for submitting your Candidate Bio and Official Nomination
Form:
- Signed Official Nomination Form
- Bio must be 100 words or less, typed, and sent as a separate attachment.
- Bio and Signed Official Nomination Form must be submitted to mem Management Group.
***Please note that management will not be accepting handwritten Bios. Additionally, management will not be editing any Bios submitted.